Vendor Terms
Last updated: 13 November 2026
These Vendor Terms apply to applications for, and participation in, Mythic TCG Show events. Read them together with the application, booking details, venue rules, and any event-specific conditions presented through Eventeny. Submitting an application or accepting a booth booking means you agree to the terms presented for that application or booking.
1. Applications and approval
Applications must contain accurate business, contact, and product information. Tell us about any material change affecting your application or participation. Submitting an application does not guarantee approval, a particular booth position, or an exclusive product category.
Vendor applications are managed through Eventeny. Approval decisions and any further requirements will be communicated through the application process. Do not describe your business as a confirmed exhibitor until your booking has been confirmed.
In these terms, the organizer means Mythic TCG Show; a vendor includes the approved business and the people it brings to work at the event; a booth is the allocated selling or display space; and the venue is the location identified for that event. The person agreeing to a business booking must be at least 18 and authorized to represent that business.
We may consider product suitability, space, safety, and whether the proposed display fits an all-ages event when deciding an application. Approval does not guarantee sales, exclusivity, or a minimum number of visitors. You are responsible for ensuring that employees, helpers, and approved co-exhibitors understand the rules that apply to them.
2. Booth fees and booking confirmation
Booth payment is requested after application approval through Eventeny. The amount, payment deadline, and any disclosed charges are those shown in your application, booking details, or payment request. Review the total and payment terms before paying.
Your reservation is confirmed when approval, required payment, and any other booking conditions communicated to you have been completed. Payment processing is handled through Eventeny and its payment providers; their applicable platform and payment terms also apply.
An unsuccessful, reversed, or dishonoured payment does not complete a reservation. Any separate failed-payment or administrative fee must be lawful and disclosed in the applicable booking terms; this policy does not create an undisclosed fixed fee. Outstanding amounts may result in the space being released after any notice required by the booking terms or law.
Tell us promptly about a billing error or payment problem so it can be investigated. Legitimate rights to contact a card issuer, dispute an unauthorized or incorrect charge, or use a payment provider's procedure are preserved. Deliberate payment fraud or knowingly false transaction information may affect future approval, subject to law; a good-faith consumer dispute is not itself a rule breach.
3. Booth allocation, sharing, and equipment
Your booking details describe the space and any equipment or services included. Booth placement may be adjusted for access, safety, layout, or operational needs. A request for a particular position is not a guarantee unless expressly confirmed.
If you intend to share a booth, add another business, or transfer your booking, disclose the arrangement and obtain written confirmation before making commitments. Do not assume that an approved application covers another vendor or an expanded product range.
Wi-Fi, electricity, additional furniture, and other services depend on the venue and booking package. Tell us what you require so availability and any additional charges can be confirmed. Do not rely on a service that has not been included or confirmed.
Do not resell, assign, sublet, lend, or transfer all or part of a booth or vendor credential without prior written organizer consent. This includes allowing an unapproved business to trade under your booking. Purchase space directly through the official application process rather than from a private table reseller. Approval of a shared arrangement does not release the booking vendor from its responsibilities.
Work within the final layout supplied by staff. Do not move tables into another space or reposition fixtures without permission. The organizer may make reasonable allocation changes for the event's operation while considering the booking you purchased. Soliciting, distributing flyers, or selling outside your approved space requires separate permission; do not approach another vendor's customers in its booth.
4. Products and sales practices
Offer only goods and services you are entitled to sell and that are permitted for the event.
Describe authenticity, grading, condition, alterations, and pricing accurately. Do not present counterfeit or altered items as authentic or unaltered.
Do not display or sell stolen goods, prohibited items, or material that infringes another party's rights.
Keep transactions fair and transparent. Vendors are responsible for their own customer communications, receipts, returns, warranties, and sales obligations.
You are responsible for any licences, permits, taxes, product compliance, and other requirements applicable to your business and sales. Review any additional documentation requirements identified for your chosen show before applying.
Counterfeit, bootleg, pirated, stolen, or unlawfully reproduced goods are prohibited, even if described as replicas. Do not use artwork, branding, trademarks, software, or other protected material without the rights or licence required for the proposed use. Staff may request supporting authenticity or licensing information, require removal of an item, or stop a sale while a credible complaint is reviewed.
Weapons, illegal drugs or associated unlawful merchandise, recalled products, hazardous materials, and other goods prohibited by law or venue rules must not be brought for sale or display. Food, drinks, or edible samples require organizer approval and all applicable health permissions. Adult-oriented material must be specifically approved and kept away from minors and general view as directed; unlawful material is never permitted.
You are responsible for registration and collecting, reporting, and paying taxes on your own sales where required. Keep required permits available and display them when the law requires it. For an event in New York, vendors making taxable sales must hold and display a valid New York sales tax Certificate of Authority when required; the organizer may ask to verify it. The requirements of the actual event jurisdiction apply to every show, including any food, trading, or local business permits.
5. Load-in, setup, and breakdown
Follow the load-in window, access instructions, and setup requirements provided for the event. Have your booth ready for the published opening time and follow staff directions during arrival and departure.
Keep displays within your allocated space and leave aisles, entrances, and emergency access clear. Secure displays and manage cables or equipment so they do not create a hazard. Do not pack down early or leave a booth unattended contrary to the event instructions without staff approval.
Remove your stock, equipment, packaging, and waste during the assigned breakdown period and leave the space in a reasonable condition.
Staff your booth during the published trading hours and arrange enough authorized help to keep it attended. Late arrival, a no-show, an unattended table, unauthorized early teardown, or leaving stock after the permitted collection window can lead to action under the booking terms. Ask staff before making an exception. Do not block another vendor's access or use its fixtures, equipment, or space without permission.
6. Conduct and responsibility for property
Treat attendees, staff, and other vendors respectfully. Harassment, threats, discrimination, unsafe conduct, and interference with another participant's business are not acceptable. Follow reasonable staff instructions, venue rules, and applicable law.
You remain responsible for your stock, cash, equipment, and personal belongings. Keep valuables secure and report suspected theft, damage, or safety concerns promptly to event staff. Do not assume that unattended property is protected or insured by the organizer.
The conduct rules apply to event-related interactions online as well as at the venue, including official social or community spaces. Bullying, sexual harassment, stalking, intimidation, discriminatory abuse, violence, and threats are prohibited. Report concerns to staff or security, avoid confrontation, and cooperate with a reasonable investigation. A serious incident may be referred to authorities.
Take reasonable precautions against theft or loss; organizer staff and general venue security are not a guarantee that stock is insured or continuously monitored. You are responsible for damage caused by your displays, equipment, personnel, or unauthorized alterations, to the extent legally attributable to you. Report damage promptly so it can be assessed rather than repaired without approval.
7. Changes, withdrawals, and cancellations
Request a change or withdrawal as soon as possible through your Eventeny application or the Contact page. Include your business name, event, and application reference so we can identify your booking.
Refund eligibility, credits, rebooking options, and any cancellation charges depend on the event-specific terms provided during your application or booking, together with applicable law. A withdrawal request does not by itself confirm a refund, and platform or payment-provider fee treatment depends on the terms applicable to the transaction.
Unless the written terms accepted for the booking provide otherwise or the law requires a remedy, paid booth fees are non-refundable when a vendor withdraws, does not attend, attends only part of the event, or is dissatisfied with its sales. There is no guarantee of a replacement date or credit. A shared booth, private resale, or charge reversal does not create a cancellation right.
An approved credit or rebooking must be confirmed in writing, including its value, eligible event, any expiry, and how it can be used. Only the credit conditions confirmed for your booking apply.
8. Organizer changes or event cancellation
Dates, venue arrangements, hours, and layouts may need to change. We will communicate relevant changes through the event information and booking communications. If a show is cancelled, postponed, or materially changed, follow the instructions issued for that event concerning your booking and any available refund, credit, or transfer arrangements.
Nothing in these terms removes a refund or other remedy that applicable law requires.
Severe weather, venue failure, an emergency, public-health restrictions, government action, or another circumstance outside reasonable control may require a change, postponement, or cancellation. We will explain the arrangements for affected vendor bookings, including any applicable refund or offered credit. A required cash refund will not be replaced with a credit without a lawful basis.
Any refund or credit calculation and the treatment of platform fees will be explained for the affected booking under its accepted terms and the law. Unless the law requires otherwise or a separate agreement expressly provides otherwise, the booth booking does not cover your travel, accommodation, stock purchases, wages, lost profits, or other indirect business expenses.
9. Non-compliance
We may decline an application or restrict or end participation where information is materially inaccurate, a booking requirement has not been met, or conduct breaches the event terms or creates a safety concern. Any financial consequences remain subject to the booking terms and applicable law.
Depending on the issue, action may include a warning, removal of particular goods, suspension of selling, cancellation of a credential, removal from the venue, or a decision not to accept future applications. Non-payment, unapproved booth resale, a safety hazard, unlawful products, serious harassment, or refusal to follow lawful staff instructions may justify immediate action. We will explain the decision where practicable and preserve any remedy the law requires.
10. Information and promotional materials
Provide only business descriptions, logos, photographs, and other application materials you are entitled to share. Any promotional permissions requested through the application must be reviewed as part of that process. These terms do not transfer ownership of your brand or create a general licence to unrelated intellectual property.
Personal information connected with applications is handled as described in our Privacy Policy and the policies of the platforms used.
For materials you provide specifically for an event listing or its promotion, you permit Mythic TCG Show to reproduce and display those materials for that event and related event reporting, subject to the scope of any permission agreed with you. This is a non-exclusive permission, not a transfer of your brand. Tell us about restrictions before submitting materials, and obtain any necessary permission from photographers, rights holders, or identifiable people.
Photography or recording of a booth may be used for lawful event coverage and promotion under the event notices and any required permissions. Attendance is not an unlimited release of every individual's image. Obtain appropriate permission for your own recordings and respect attendee requests and rules protecting children. Use of a business name or image must not falsely suggest an unrelated endorsement.
11. Vendor arrival and credentials
At vendor check-in, bring your Eventeny booking confirmation or invoice and valid photo identification for the approved vendor representative. Staff may verify the booking, payment status, permits, and authorized booth occupants before granting vendor access. If a document is missing or does not match, contact staff to resolve it; access can be delayed or refused if the booking cannot be verified.
The number and type of vendor passes, wristbands, or other credentials are specified for each booking. Use them only for authorized booth personnel. Do not sell, share, copy, or hand off a credential to avoid admission requirements. Additional helpers need the appropriate permission or admission. A vendor pass does not automatically include tournament registration or other paid activities.
12. Insurance and venue documentation
Check the event application and venue instructions for insurance requirements before accepting a booking. Where required, maintain commercial general liability and any appropriate product cover, together with workers' compensation or employer cover required by law. The required policy limits, certificate deadline, and any additional insured parties must be identified for the event and relevant to the approved space and activities.
Provide a valid certificate of insurance and requested supporting documentation by the communicated deadline where these are conditions of participation. Failure to meet a disclosed requirement may prevent setup or trading, with financial consequences determined by the accepted booking terms and law. Organizer or venue insurance does not automatically cover your goods, personnel, sales, or equipment.
13. Customer data and independent business responsibilities
A vendor is an independent business, not an employee, agent, partner, or joint venture of Mythic TCG Show. A booth booking does not authorize you to bind the organizer, make promises on its behalf, use its brand outside agreed permissions, or describe your products as endorsed by the organizer.
If you collect customer information through sales, giveaways, mailing-list forms, QR codes, photographs, or another activity at your booth, you are responsible for a lawful basis, a suitable privacy notice, security, retention, marketing choices, and responding to customer rights. Do not collect information on the organizer's behalf without written authority, add people to a marketing list merely because they attended the event, or obtain attendee lists without permission.
Minimize personal information and comply with rules concerning children, including parental notice or consent where required. Your payment arrangements and customer records are your responsibility. Tell us promptly about an incident that affects event information or involves a claimed connection with Mythic TCG Show.
14. Risk, claims, and limits of responsibility
You are responsible for the risks and obligations of operating your business, including the safety and legality of your products, the accuracy of your representations, and the conduct of your personnel. No level of attendance, trading result, profit, or protection against ordinary business loss is guaranteed.
To the extent permitted by law, you must reimburse the organizer for reasonable losses, third-party claims, and related defence costs to the extent caused by your unlawful products, intellectual-property infringement, negligent acts, breach of these terms, mishandling of personal information, or the conduct of people for whom you are responsible. This does not require you to cover the organizer's own negligence, deliberate wrongdoing, or a liability that cannot lawfully be shifted. We will give reasonable notice of a claim and allow appropriate participation in its response.
Subject to mandatory law, the organizer does not accept liability for a vendor's lost sales, anticipated profits, loss of goodwill, or other indirect commercial loss. Where a contractual financial limit is lawful, the organizer's total liability arising from an affected booth booking is limited to the booth fees paid for that booking. This limitation does not apply to fraud, deliberate misconduct, gross negligence, or any injury, statutory remedy, or other liability that the law does not allow to be excluded or capped.
15. Relationship with Eventeny and legal rights
Eventeny supplies the application and payment platform under its own Eventeny Terms of Service. Mythic TCG Show is your point of contact for its vendor approval decisions, event arrangements, and event-specific participation terms.
Event-specific conditions presented for your booking apply to that event in addition to these general terms. Changes to this page apply going forward and do not automatically replace the conditions already accepted for an existing booking. Nothing here excludes or limits a right or liability that cannot lawfully be excluded or limited.
The accepted application, written booking conditions, these terms, and applicable venue and attendee rules form the participation agreement. If documents conflict, seek clarification before booking; mandatory law takes priority. Material additional requirements must be communicated with the notice or agreement the law requires and cannot simply be imposed retroactively by changing a website.
A vendor assignment requires the organizer's written approval. An organizer transfer to an affiliate or successor is permitted only as allowed by law and cannot remove mandatory vendor rights or existing booking obligations. If part of the agreement cannot lawfully be enforced, the remaining provisions continue where possible. A failure to enforce a rule on one occasion does not automatically waive it.
Contact us first about a dispute so we can review the booking and try to resolve it. The governing law and courts are those legally applicable to the booking and any validly agreed event-specific terms. These general terms do not impose arbitration or a class-action waiver or exclude access to a court or regulator where that access cannot lawfully be restricted.
16. Questions
Contact Mythic TCG Show through the Contact page or your Eventeny application before making a booking if you need clarification about booth arrangements or these terms.